Electronic document management
Often enough you can meet such a situation – the concept “document-work” stands out for concept “document workflow” and on the contrary. Or: “document workflow system“ is the same as “document-work system“.
However actually document workflow and document-work are not the same. Document-work is concept used in the office practice in the form of the set of rules for work with documents. Accordingly, document workflow systems can be adjusted (or not be adjusted) on document-work rules base.
The document-work system is necessary for the decision of specific targets which face the company. Among the most often solved problems there are the support of qualitative accumulation, management efficiency maintenance, the transparency of activity of the company, the control system and quality assurance, the control of organization work, personnel flexibility, the possibility to keep the information about the processes in the organization, the formalization of the personnel work, the access to the significant information, etc. The development of market relations in our country (however, all over the world) improved an appreciable demand for automation of work with business documents. The growing demand for electronic document management in the sphere of document-work system has a number of reasons:
Firstly, all companies and many physical persons work with documents anyhow.
Secondly, practically each company (enterprise) faces any problems in office-work: for example, with document losses, physical deterioration, etc.
Thirdly, thanks to the improvement of conducting office-work legal bodies have an opportunity to raise quality of business processes management, and it is an actual problem of modern Russian economy.
Achievements in sphere of computing technologies, the wide market of rather inexpensive computers, Internet technologies – all this allows to use the computer in electronic document management system of office-work successfully.
Earlier work with documents demanded a lot of time and considerable expenditures of labor because of the necessity to reprint the document even after minor alterations manually. The electronic document management makes fundamental changes in office-work. Thanks to the special software products you can work easily with diagrammes, tables, images, texts, to create special electronic archives of documents providing document workflow in the organization, registration and the control of documents.