Enterprise document workflow
What is the document workflow and why is it necessary for enterprise? How does the system of document workflow work and how is it connected with enterprise requirements? For certain, these and similar questions torment anyone who is anyhow connected with the organization and functioning of enterprise document workflow. We don’t apply for America opening but all the same we’ll try to answer some of above-presented questions.
Document workflow is a set of the processes connected with creation, editing, transfer, control and performance of documents. Enterprise document workflow is one of the basic tools of process management in the organization. Firstly the document is a legislative ground of any administrative (and not only) decisions. Secondly, the document is a basic tool of informing of colleagues about arising situations and problems. Thirdly, the document is a tool of decision performance control. Fourthly… However it is possible to continue infinitely. It is clear, that without documents (and document workflow) the organization is impossible.
How does the system of enterprise document workflow work? It is clear that in each organization there are features of document workflow. For example, some documents used in insurance company aren’t to be used in the metallurgical enterprise. Obviously the documentation volume in large organization will be tens (hundreds) times as more as one in small organization. Examples can be continued further, but it is already clear that, on the one hand, much in enterprise document workflow is individual and, with another hand, has the general lines. What exactly?
In any document workflow there are entering and proceeding flows, documents «on the control» and «execution», documents in operation and archive. Being created in the beginning of certain chain, the document passes certain stages while it will not execute the functions and not be replaced by a new document. Life cycle of each document is individual and depends on the organization and the division, the created document, problems which the document solves, document type etc. For example, the service note you’ve created for the decision of question on new office equipment delivery start all monitoring system, coordination, executions, creations of the subordinated documents, purchase, the reporting, etc automatically.