Document workflow automation
In the modern era of huge information flows and the organizations using these streams in their activity, it is practically impossible to find the work being able to executed without documentary support. It is necessary to buy a new computer for the office? To conclude the contract on delivery of raw materials and materials with the foreign organization? To hire a new employee? All these and many other decisions can be issued only in a documentary form.
Documents solve all, and however we’d like that or not, without them it’s not impossible to manage in organization. However the growth of information loadings and offices do the problem of management of documentary flows in the organization practically not-solved. For this reason control system statement and document workflow automation are leading steps to business optimization. About how office-work and document workflow automation are important we’ll consider on an example of new system DocumentLite.
Generally speaking the system DocumentLite is unique. Convenient enough, clear and functional one (despite the simplicity!). Work in the system is executed by the distributed principle that is characteristic for the majority of organizational program systems: each participant of system DocumentLite (that is the company employee) gets access only to the site of system with which he works – that is creates or executes documents. Let’s look shortly how office-work and document workflow automation in system DocumentLite is organized.
It’s necessary for you to create a new document devoted, for example, to purchase of new office equipment. Using command «Create–document» you can easily create a necessary document (for example, a service note) and then transfer it to controller or executor. The first one will do the control of the note execution, the second will one do performance.
All transactions with documents pass in the mode «create – send – receive – put on the control – transfer to the coordination –accept – hand over on execution in archive». Approximately so the document workflow system of DocumentLite is organized. The controller who’s received the document will see it in the field «On the control». The executor who’s started system will see the document in the field “Entering docs”, and after decision-making under the document – in fields “Signed” or «For signature». Finally, all documents are waited by one destiny – to go to archive.