Project control management

Before to download electronic document workflow system and to introduce it into real organization you need to answer some questions.

The first question. When is it necessary to introduce the system of electronic document workflow? There are a lot of reasons. Firstly, it is necessary to process information in the organization faster and faster. Secondly, document loss can cost much for the organization. As a whole, among problems which the organizations face and which stimulate it to download project control management we can name the following ones:

1.    Document loss.

2.    The accumulation of new documents, as well as their appointment and source are not clear.

3.    The information which contains in documents gets into strange hands.

4.    Time expenditure to find the necessary document and to generate a thematic selection of documents.

5.    The creation of useless (sometimes harmful) document copies – at times it only complicates necessary document search.

6.    Expenditure of time for the preparation and the coordination of documents.

The introduction of project control management solves all these problems including:

•    to provide teamwork of divisions;

•    to simplify the work with documents, raises work efficiency;

•    to lead to the growth of personnel productivity;

•    raises the efficiency of document access.

Question 2. How to choose effective project control management? While approaching to the choice of the electronic document workflow system it’s necessary to remember that there are following classes of such systems:

•    the systems of document workflow automation;

•    the systems of work streams management;

•    the systems of archive management;

•    the systems of electronic document management.

Clear, that each system solves the class of problems.

Question 3. How to introduce – stages, time and cost? While the introduction adhere to following conditions:

•    System class: the more difficult the system is the more time it will take to introduceу and approbate it (sometimes about one year);

•    Possibility to adjust system.