Electronic document management file storage
It’s not a secret, that practically any modern organization is engaged in the creation and the usage of big number of documents and materials. The corporate information which is one of the most valuable actives of the organization concentrates in them. Naturally that the storage of all this information is a long-term objective of any firm.
The work with document archives includes the following: the definition of periods of necessary documents storage; document placing in archives; delivery of copies, as well as originals of archival documents; the examination and the control of document value.
As experience shows archive conducting is not only important direction of company activity but also labor-consuming activity. It’s uneasy to create and support the funds of materials. However today this problem is solved. It is solved thanks to electronic document management file storage.
Unlike traditional one electronic document management file storage gives the chance to minimize time expenses for the creation and archive maintenance. Besides, electronic archive is the powerful tool allowing to lower requirement for access to paper resources thanks to access granting to electronic samples of documents. Besides, it’s a powerful tool of decrease in expenses for maintenance of premise for archive, the personnel and other resources used for archive work. Moreover, the electronic archive doesn’t replace usual archive but supplements it and considerably reduces requirement for access to paper documents. Besides, the electronic document management file storage gives the chance to organize archival storage of materials not being present in a paper kind.
The electronic archive of documents has such advantages as the possibility to connect an electronic material with paper that in most cases allows doing without access to the paper document; carrying over of the information from operative storage in the archival; the distribution of the rights and access procedures if to follow corporate regulations.
Using electronic document archive you:
• Will lower expenses for storage. It means that the basic part of help inquiries will be satisfied with electronic materials usage.
• Reduce losses and damages of archival documents.
• Reduce volume of copy works.
• Will be able to supervise inquiries about information reception that will allow you to prevent not authorized access and document copying.