Project tracking system
As known, modern management is based on following bases:
1. The reception of the information and its processing;
2. The analysis, preparation and acceptance of administrative decisions;
3. The performance of problems;
4. The account and the control of administrative decisions.
The organization of work with documents is a key technology of management in any establishment: beginning from the small company to the federal department or huge corporation. It’s even possible to speak about all organization activity as about sequence of generation, creation, transfer and preservation of certain documents.
For today the organizations even more often come to the comprehension of that steady perspective work is impossible without the introduction of project tracking system. The variety of the problems forces to this:
1. Documents losses;
2. Ambiguity of sources and appointment of some documents;
3. Transition of documents to undesirable persons;
4. Expenses of considerable time for the search of necessary document;
5. Duplication;
6. Expenses of time for the coordination, as well as the statement of documents and their dispatch;
Practice shows that the introduction of project tracking system allows to solve many of these problems. Besides, such system has a number of side benefits:
1. It creates conditions for harmonious work of all divisions;
2. It allows to simplify work with documents, as well as to raise its efficiency;
3. It conducts to the growth of work productivity of the personnel at the expense of reduction of creation time, as well as the processing and search of documents;
4. It conducts to the growth of efficiency of access to the information;
Introduction of the project tracking system also promotes some more possibilities for the organization.
Firstly, it is growth of office-work efficiency which is a part of administrative activity. It is creation and registration of business documents with the usage of text editors.
Secondly, information technologies give the chance to keep documents conveniently.
Thirdly, electronic office-work allows organizing registration and the account of documents effectively, as well as the control over their execution.
Fourthly, the quality of work with documents considerably rises if there is a local network in the organization. It conducts to the growth of passage speed of documents that allows to process incoming documents by means of databases.