DocumentLite - document workflow management software

It’s not a secret that the introduction of electronic document workflow system into organization is not only expensive but also painful for many employees, got used to work with paper documents. Moreover, the human factor frequently appears one of the basic problems at the introduction of electronic document workflow system. That’s why managers face a serious problem how to force people to be reconstructed and work in the new system effectively.

As the web based project management system which is established is usually new enough and unknown, it’s necessary to break habits literally which were formed by years. It’s natural that this break should be systematic and smooth.

Experience show that the optimal process of introduction of the new system passes if, for example, the top-manager publishes the order which forbids the registrar of documents to accept and register documents if they have not been created by means of the web based project management system. Besides, it is necessary to register in the order, that the register should check necessarily if the electronic document is correct and only after that to register. As a result – all documents which demands the top-manager signature, appear in the electronic system.

In turn, the CEO should form commissions to execution, and for the control the top-manager should receive the report on performance of the problems created by means of the web based project management system. All this will accustom the personnel to work with electronic document workflow very quickly.

However, it’s insufficient to introduce only administrative measures for the system of electronic document workflow. It’s also important to prepare all personnel of the company including system users, programmers and network managers to formulate the clear aim of the system introduction, as well as to register their duties accurately.

One more council is to begin the introduction of the system in the most advanced divisions better. They will like the innovations for certain, after that the hearings about successful experiment will disperse on all enterprise, and employees will gradually get used to the innovation.