Online document management system
The document is known to be the basic way of transfer and information representation in the organization. In documents the importance of safety and correct information resources usage is covered without what successful business is impossible.
The ineffective usage of the documentary information (especially its loss) is capable to lead to business’ death. Eventually, the document you’ve not received in time mean for you the lost money and time.
According to some information, today only in the USA about 1 billion documents pages are created daily, and about 1,5 trillion various documents are stored in various archives. In total about 6 billion new documents appear daily in the world, and average employee spends annually about 160 fours for search of the lost information. Besides, a lot of time takes to search the necessary information, as well as to create and send the documents.
Anyhow, but the necessity of ordering, processing and safe storage of great volumes of the information, transfer of paper document workflow in electronic one and the creation of the automated system of office-work is important problem.
The online document management system assumes the organization of work of corporate users over the joint decision of the special distributed problems with the usage of electronic computer networks and computer aids.
Thanks to the networks and e-mail means there is a possibility instantly to send documents from one department to another without delays which would leave for the paper document transfer. The storage, control and documents search becomes simpler.
The online document management system is impossible without the introduction of program distributed systems for the corporate usage. As a rule, such system is included by archive technologies, indexing and document search.
It’s necessary to notice that for today there are many approaches to the decision of the problems connected with online document management system. Besides universal systems of electronic document workflow these problems dare by means of following principal views of software:
• Means of group work;
• Systems of management of special kinds of documents;
• Special modules of management of document workflow.