Digital document management program
Today we’ll talk about such a problem as the estimation of financial and organizational return from introduction of digital document management program
In common from the economic point of view, the return of introduction of the digital document management program can be measured double: return in money terms and indirect advantages.
Both kinds of return can be received as the result of installation of the centralized system of documents storage which gives the chance for intuitively clear user interface, organizes universal access by means of Internet browser, supports work with office applications like MS Word and MS Excel. However, the possibilities of uniform electronic system of document workflow are not limited by this. Such system is also complex storehouse of the documentation, organizes blocking and unblocking at a document capture, supervises various versions, etc. And, of course, the introduction of the automated system of document workflow allows to lower redundancy in a data storage, to raise labor productivity as well as the degree of satisfaction of clients and the personnel.
The effect of the system introduction is possible to measure in money. In the event if such introduction promotes decrease in the answer to inquiries of customers or production cycle reduction. For example, if the organization has remote divisions engaged in product working out from introduction of digital document management program it is possible to measure effect as follows. They are the losses which would be incurred by the organization without the system introduction in conditions when remote workers should get access to the central documents.
The companies receive two types of advantages as a result of introduction of corporate systems of automated document workflow: tactical and strategic ones.
Tactical advantage is the reduction of expenses. It is easy to measure them. For example having counted up how many it is possible to clean physical cases for documents storage, how many to release computer servers, areas etc.
It is possible to carry those advantages connected with changes in business processes to strategic advantages. And it influences turn or profit growth.